Digital Product Passport Guide

A Digital Product Passport (DPP) is a digital record connected to a product. It can bring together identification, materials, manufacturing, care, repair, environmental assessments and supporting documents. A person scanning a QR can read the information you have chosen to publish.

ToolsEdits is a manual information builder and publisher. Use it to organise real product records and communicate with customers, buyers or downstream partners. It does not inspect your product, fill gaps with AI or independently check the truth of your statements.

Start with your product specification, real identifiers, material breakdown, care instructions and evidence you have permission to share. If you have an LCA or PCF report, keep the result, units, boundary, reporting period and methodology together.

1. 1

   Decide who will read it

   Separate customer-facing information from confidential supplier records, pricing, internal notes and private reports.

2. 2

   Choose the product scope

   Decide whether one passport represents a model, a manufacturing batch or a single item. Do not combine incompatible product variants in one record.

3. 3

   Keep sources and unknowns clear

   Use your actual documents. Mark unknown or not-applicable information honestly; an empty field does not mean zero impact or no hazardous substance.

Open the editor and select the closest category. Categories provide useful starting fields, not a legal classification or approval.

Available categories: Textiles & Garments; Footwear; Bags & Accessories; Home Textiles; Furniture; Batteries; Electronics; Recycled Materials; Packaging; Other / Custom Product.

1. 1

   Select a category

   Choose the matching tile and press Build my passport. Other / Custom Product is available when the presets do not fit.

2. 2

   Set Identification level

   In the workspace choose Product model, Product batch or Individual product item. Add the corresponding model, batch/lot or serial details from the field library.

3. 3

   Use the right identifier

   Enter a real GTIN only if it has been assigned to your product. If no internal identifier is entered, saving can generate a TE identifier. It is not a registered GTIN or an official regulatory identifier.

On a larger screen the Field library, Workspace and Public preview sit side by side. On a phone, use the Fields, Workspace and Preview tabs to move between them.

1. 1

   Find and add fields

   Expand a library section or use Find a field. Tick a field, press its plus icon or drag it into the workspace. Added fields remain checked in the library.

2. 2

   Enter the actual information

   Each field uses an appropriate control: text, long description, number, percentage, date, country, choice, image, report selection or assessment stages. Use PNG or JPG for a product photo, up to 1 MB.

3. 3

   Arrange the reading order

   Drag a field by its grip handle to reorder it. Group related information together so a reader can follow identity, materials, manufacturing and care.

4. 4

   Configure each card

   Open the settings icon to edit its label, section, visibility, information status, unit and help text. Required by my profile is your own information requirement, not a rule verified by ToolsEdits. Changing input type clears its existing value.

5. 5

   Customise with care

   Use Custom field for information outside the library. Duplicate field makes an independent custom copy. Removing a populated field asks for confirmation and removes its entered value.

Use Material composition for the product’s actual breakdown. Each row can record a material name, percentage, component, mass and mass unit, recycled content percentage, data source and private evidence reference.

1. 1

   Define a consistent basis

   Use one clear basis for the percentages, such as the assessed product mass. Explain component-specific breakdowns rather than adding overlapping totals.

2. 2

   Enter each material

   Press Add material, enter its name and percentage, then add known component and mass details. A recycled checkbox alone does not specify how much recycled content the product contains.

3. 3

   Check the total

   The total is shown above the rows. Totals above 100% raise a warning and block publication. When Composition is complete is checked, a total below 100% is flagged; your values are never automatically balanced.

4. 4

   Choose visibility

   Select Public composition if readers may see this breakdown, or Restricted composition to keep the composition out of the public passport. Private evidence references are excluded from public data.

LCA (Life Cycle Assessment) studies environmental impacts across a defined product life cycle. PCF (Product Carbon Footprint) records greenhouse-gas emissions for a defined product quantity and scope, generally expressed as CO₂ equivalent. The passport stores these assessments; it does not perform either calculation.

1. 1

   Open the modules

   In the Field library open Environmental assessment, then Life Cycle Assessment (LCA) or Product Carbon Footprint (PCF). Keep Include in passport checked for a module you want to include.

2. 2

   Select relevant fields

   Tick individual fields or use Select all suggested fields to add a starting set. Suggested does not mean legally required. Switching a module off retains its saved values but excludes that module from public output.

3. 3

   Copy scope and methodology from the report

   Record the functional or declared unit, boundary, included stages, assessment date or period, methodology, standards, data sources, geographic scope and uncertainty. Do not assume that a result covers the entire life cycle.

4. 4

   Enter the PCF value and unit together

   Choose kg CO2e, g CO2e or t CO2e and state the reference product quantity. Also include the system boundary and exclusions. The current numeric controls accept non-negative values; do not rewrite a negative methodological result to make it fit.

5. 5

   Attach evidence and describe review honestly

   Upload the real report below, then select it in Supporting LCA report or Supporting PCF report. Owner-reviewed and owner-stated third-party verification labels are not verification by ToolsEdits.

Primary and secondary data shares above a combined 100% raise a warning. A PCF value without a unit or boundary also raises a warning. These checks help spot incomplete entry; they do not establish that the calculation method or result is scientifically valid.

A saved account draft is private to its owner. Publication creates a separate public snapshot containing information selected for public sharing. A public label in an unpublished draft does not publish that field on its own.

1. 1

   Review every field’s visibility

   Open field settings and choose Public or Restricted. Supplier information and traceability start restricted; do not expose sensitive commercial data accidentally. LCA and PCF internal notes are never published.

2. 2

   Upload supporting evidence

   Sign in with Google and save the passport first. Add PDF, PNG, JPG/JPEG or CSV evidence, up to 10 MB per file. Uploaded evidence is restricted by default.

3. 3

   Describe the document

   Enter its title, document type, issuing organisation, issue date and expiry date. Check rights, accuracy and whether the document reveals personal or confidential details.

4. 4

   Publish documents intentionally

   Choose Public on publication only for files you intend anyone to access. Save after attaching or changing evidence, then generate again to refresh public document choices. A report link never overrides restricted document visibility.

1. 1

   Read the Public preview

   Check the actual public-facing content, field order, photos, composition, units, environmental modules and evidence. Restricted information should not appear. On a phone open Preview.

2. 2

   Resolve missing information

   Check required fields, valid numeric values and dates, and composition warnings. Unknown and Not applicable should accurately describe the situation, not hide a required assessment.

3. 3

   Understand the percentage

   The information-provided percentage reflects entered field data, with not-applicable fields excluded. It is not a quality score, environmental rating, verification status or legal compliance percentage.

4. 4

   Use Compliance Readiness as an owner checklist

   If enabled, name your regulatory profile, mark field applicability as Applicable, Not applicable or Unknown, and record whether evidence is absent, available or reviewed by you. ToolsEdits does not implement product-specific ESPR delegated-act requirements.

1. 1

   Save your private draft

   Save draft stores your account copy after Google sign-in. The new-passport editor also retains a local draft on this device; editing an existing saved passport does not. Neither is a substitute for a secure backup.

2. 2

   Generate passport

   From Review, press Generate passport. It saves and publishes the selected public information. Correct any validation or sign-in message and retry. Until publication succeeds there is no new public passport to share.

3. 3

   Open the public page

   Use View passport and review it as a reader. Public passports use a toolsedits.com/dpp/ link and can be read without owner sign-in. Public information is intended to be discoverable, including by search engines.

4. 4

   Choose your export

   PNG QR is a bitmap for everyday use; SVG QR stays sharp when resized; PDF label contains the QR and identifying text, not a full passport report. JSON and CSV here export public information. Republish before distributing exports of updated editor data so they match the public page. Copy link shares the web address.

5. 5

   Test the real label

   Scan the downloaded or printed QR on another device. Ensure contrast, clear space around the code, a readable print size and a working published destination before putting it on products.

Open My passports after signing in. Search your products by title and filter All, Draft, Published or Archived. These are workflow statuses, not assessments of product compliance.

Edit

Continue editing the owner copy. Save it, review changes and generate again when ready to update public information.

View & QR

For a published passport, open its public page and sharing options.

Duplicate

Create a separate draft for a new product. Identifiers and attached evidence links are cleared; review copied product data and upload relevant evidence again.

Dashboard download

The dashboard download currently returns filtered public JSON despite its private-data label. Use Draft JSON in the editor for an owner-data backup, and keep that backup secure.

Unpublish

Return to draft and withdraw the public page. The existing QR no longer opens a published passport until it is published again.

Archive / Restore to draft

Remove the passport from active publication; an archived passport can be restored to a draft. Review before republishing.

Delete

Permanently delete the passport record and remove its public page after confirmation. This is not a reversible archive.

Saved history

The editor shows saved-history timestamps when available. The current interface does not offer restore-to-revision or a detailed version comparison.

For local backups use Draft JSON or Draft CSV in the editor. Import accepts JSON and CSV: JSON replaces the editable content and clears attachment links; CSV matches recognised field labels or keys and updates values. Review imports before saving or publishing. There is no direct Excel workbook import in this editor.

ESPR means the Ecodesign for Sustainable Products Regulation, Regulation (EU) 2024/1781. It creates a framework for ecodesign and information requirements intended to improve product sustainability and circularity. Digital Product Passports are part of that framework.

The regulation entered into force on 18 July 2024. This does not mean every product needed the same passport on that date. Product-specific delegated acts determine applicable requirements, data and timing. A working-plan priority or indicative adoption year is not automatically a deadline for your product.

1. 1

   Identify the applicable product rules

   Confirm your product group, market and role in the supply chain. Check adopted delegated acts, their scope, exclusions and application dates; do not rely on a generic online field list.

2. 2

   Map requirements to evidence

   Identify required data, identifier and data-carrier rules, access rights, retention, interoperability and other obligations in the applicable act. Some requirements cannot be satisfied simply by adding a field to this builder.

3. 3

   Check other legislation separately

   Separate rules can apply, for example the EU Batteries Regulation. Choosing Batteries in ToolsEdits does not implement a statutory battery passport or establish compliance with those rules.

4. 4

   Get a qualified review

   Use the builder to organise records while a responsible specialist checks your actual obligations. Recheck official sources when your category, market or product changes.

Read the official sources

• ESPR legal text — Regulation (EU) 2024/1781
• European Commission — Ecodesign for Sustainable Products Regulation
• EU Batteries Regulation — Regulation (EU) 2023/1542

General educational context, not legal advice. Official law and applicable product-specific measures take precedence over this guide.

Public snapshot

The selected information made public when you generate a passport; separate from later draft edits.

Restricted

Kept out of the public passport and public exports; intended for the owner in this workspace.

GTIN

A Global Trade Item Number assigned through the appropriate identification system; not generated by ToolsEdits.

Functional unit

The quantified function assessed, for example use over a stated lifetime; copy the definition from the report.

Declared unit

A stated product quantity used as an assessment reference, as defined by the relevant method.

CO₂e

Carbon dioxide equivalent: a common way to express different greenhouse gases using a specified method.

System boundary

The processes and stages included in an assessment; it limits what the reported result describes.

Owner-provided evidence

A document or assertion submitted by the owner, not authenticated or independently verified by the platform.

Delegated act

A legal measure under the ESPR framework that can set specific requirements for covered products.

Recycled vs recyclable

Recycled describes input content; recyclable describes potential recovery, subject to product design and available systems.